Dropbox Review – Cloud Storage Made Easy

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Dropbox

I’ve been compiling a list of some of the most useful tools that I use to run my websites (found here).  One extremely useful tool that I use is Dropbox, the cloud storage service.  Not only does it help me run my individual sites, but also community sites that I help run with a team of people.

What Is Cloud Storage?

Cloud storage is a term used to describe the process of sharing files (documents, images, video, audio, etc.) online that is then accessible to you from other devices.

So let’s say that you had been working on a blog post at work and you wanted to finish it off over the weekend at home.  Instead of saving that text file (word.doc) to a USB stick or emailing it to yourself, you could simply save it in your Dropbox folder.  Once home, you could then access that same Dropbox folder from your home computer and carry on from where you left off.

Of course for this to work you need to set up Dropbox on every device that you want to use it on.  The great thing is that you can also set it up on your smart phone and/or tablet as well, meaning you can access all your files whilst on the go.

This gives great freedom over how you can use technology.  No longer do you have to transfer files as you can now access them all from all your different devices.  This makes life that little bit easier, allowing you to concentrate on what really matters.

I use Dropbox purely for work, but you can use it for whatever you want really.  Save all your holiday photos in your Dropbox folder and you’ll be able to look at them on your phone whilst down the pub with your friends, read through that PDF guide that you downloaded whilst watching TV on your tablet or jot down your shopping list during your lunch break and read through it on your phone when you next go to the supermarket.  The possibilities are endless.

How Can Multiple People Use It?

Dropbox also has a great feature that you can use called ‘Share a folder…’.  This allows you to setup a folder with a friend or colleague so that you can both share and access files.  In fact you can give access to as many people as you want, something that many businesses are taking advantage of nowadays.

I have made use of this feature whilst setting up Bizzebee & The Hive with some colleagues of mine.   We had all been working on separate aspects of the sites when getting them ready for launch, so it was incredibly helpful to just save things into our shared Dropbox folder for us all to access.  It certainly made the whole process a lot easier and would recommend it to any business to use.

Again though, you don’t just have to use this for business.  Why not setup a shared folder with your family so that you can all share photos of your latest holiday or cute baby pictures of your new-born.  You can only attach a limited number in an email, so this would make it so much easier to do.

How Can I Increase My Dropbox Storage?

You can sign up to Dropbox for free and instantly get 2GB worth of storage to use.  For some that may be enough, but for others that space will get used up pretty quickly (especially if you are storing images and video).

There are a couple of ways that you can increase your storage capacity.  You can;

  1. Purchase extra space by upgrading your account to a ‘Pro’ or ‘Business’ plan.
  2. Refer people to Dropbox.

The ‘Pro’ plan offers 100GB, 200GB or 500GB packages that start from $9.99/mo.  The ‘Business’ plan starts at 1TB for 5 users, though that can be increased even further.

If you just use the free version however, you can gain an extra 500MB bonus (on top of your initial 2GB) for every referral that you send to Dropbox.  This can increase your storage capacity up to a maximum of 16GB if you can refer enough people, so try asking your friends or colleagues if they want to join.

I certainly wouldn’t be able to get as much done without using Dropbox.  It makes it so much easier for me to work on posts, images, videos for my sites as well as share them with fellow team members.  For me it’s a VITAL tool.

Do you use Dropbox?  If so, do you use it for work or do you use it for personal use (perhaps both)?  What do you like about using it?  We want to hear your views, so please leave a comment below.

About Matt Smith

Matt Smith is the founder and editor of OnlineIncomeTeacher. He is a Professional Blogger, SEO Consultant & Web Developer, running a number of sites from the UK. Connect with him on Twitter, Facebook, Google+ and LinkedIn.

  • http://www.mrgeeksunited.com/ Saurabh Mathur

    I am not using dropbox as I prefer google drive. But I am now planning to use dropbox as my backup to google drive.

    • http://onlineincometeacher.com/ Matt Smith

      Hi Saurabh,

      I use both Dropbox & Google Drive. I tend to use Dropbox for all my site files that I need to backup or share with colleagues, whilst I use Google Drive to save a copy of all the guest posts that I get sent.

      I suppose it doesn’t really matter which way you use them, it’s just good to use some type of cloud storage.

  • Andi the Minion

    I use Dropbox and need to update to the paid version as I have used up all of my space. It is a fantastic tool for accessing and sharing documents with other workers. I also use Google Drive which is equally good but I do find I have had syncing issues at times with it not updating properly.

    • http://onlineincometeacher.com/ Matt Smith

      Hi Andi,

      Yeah, I am getting close to my Dropbox limit now as well. May have to go in and remove some files to free up some space.

      I have found some similar issues with Google Drive not syncing with my phone. Can be frustrating at times.

      • http://wptron.com/ Arup Ghosh

        Well you guys can use Skydrive . 7GB of free space :)

        • http://onlineincometeacher.com/ Matt Smith

          Skydrive is basically just Microsoft’s version of Google drive. If I’m honest, I quite like the fact that Dropbox is separate from Google/Microsoft.

          • http://wptron.com/ Arup Ghosh

            Yes that’s true .But I love Skydrive as they provide highest free space among them.

  • http://www.letskickstart.com/ Sourav Sudhi

    Being a blogger, I make good use of Cloud storage facilities like DropBox. I love it ! I refer refer and grab extra space :)

    • http://onlineincometeacher.com/ Matt Smith

      Hi Sourav,

      Think Cloud storage will become even more integral for people in the next 12 months. I certainly couldn’t do without it now.