7 Time Management Tips When You Are Running Out Of Time

Time Management Tips

Image by ‘RLHyde’

Being busy is not always a bad thing, especially not when you are good at time management and managing your activities.  But when being busy stresses you out and frustrates you, you may want to stop for a moment and ask yourself:

  1. Why am I running out of time?
  2. What can I do to get back on track?

Some possible answers why you are running out of time may be related to :

  • Planning too many activities at the same time
  • Working all alone and not delegating tasks
  • Procrastinating actions and activities
  • Focusing on unimportant things
  • Lacking clear guidelines

Getting back on track can only be achieved if you learn how to save time and use it wisely.  But like most things in life, if you want something to change, you need to start thinking about how you can change first.  Thinking about making changes requires focus, will and a proper context.  You may want to try out Mindomo mind mapping software, which provides the right context for you to lay out your thoughts and ideas and build your own plan.  In the meantime, have a look at these 7 time management tips and see what works for you to regain ownership of your time.

7 Time Management Tips

1. Set Clear Objectives

If you don’t know where you’re going, how are you going to get there?

Set clear goals and objectives to know where you are headed.  Also, defining your action plan will teach you to trust your judgment.

Time Management Tips

2. Prioritize Activities

Each step is important, but sometimes activities have to follow a certain order to have an efficient and logical workflow.  Here you can be creative in how you plan out your activities.

Time Management Tips

3. Set Up & Stick To Your Deadlines

If you don’t set some deadlines, you can’t really celebrate your accomplishments.  Deadlines will teach you about your working style, work ethic and discipline.  If you’re ready to learn more about yourself, set some deadlines.

Time Management Tips

4. Learn To Say “NO”

The British politician Tony Blair once said “The art of leadership is saying No not Yes. It is very easy to say yes.”  If your “No” is not strong enough your “Yes” will not have much value.  And every time you say No to some things, you are saying Yes to other things.

Time Management Tips

5. Sort Out What’s Urgent & Important

Make a list with things that are urgent and one with things that are important.  You may notice that some are both urgent and important, thus gaining priority over the other ones.

Time Management Tips

6. Learn To Delegate

You can’t do it all by yourself.  Learning to delegate is not a weakness it is a necessity and a great characteristic of people who are skilled at working in a team.  Delegating means trusting your colleagues and team members.

Time Management Tips

7. Take Time To Relax

Allow yourself to rest and relax.  Your mind and your body have their own limits and you need to respect them, otherwise you may get burned out.  If you want to make it for the long-run allow yourself the luxury of rest, which will set you ahead of the crowd.

When you are overworked and overwhelmed with too much information and activities, you may want to take a step back and find the context that gives back your freedom of thought and action that you once had.

Time Management Tips

What other time management tips do you use?  Are you someone that struggles with time management or you generally good at managing your schedule?  Please let us know by leaving a comment below.

About Naomi Mihut

Naomi is a Copywriter and Client Relations Manager at Mindomo - ”Creativity is the gift that doesn't have to be wrapped up in luxurious paper but has to be shared with others to make it valuable.”

  • Srikanth

    Hi Matt ,
    Very Well Described on how to manage our schedule When your running out of time 🙂 Thanks for Sharing 🙂

    • No problem Srikanth! Hope it helps you manage your time more effectively 🙂

  • Yeah agree, With your all 7 tips…. Saying NO is really Very tough….

    BTW I am impressed with all images and now going to sign up for mindomo.com 😉

    Its really looking cool.

    Thanks Naomi for this awesome tips with your awesome Screenshot 🙂

    I am inviting you on my blog for this kind of Guest Post Lol 🙂 Frankly i loved the post and your idea about guest posting… Its really superb… Article and Link should be related and you did awesome 🙂 Your Link and Article is well related.


    • Hi Amit!

      I was impressed with the images Naomi sent over with this post. Really helps to hit home the points she made here. Mindomo looks great!

      Cheers for the comment Amit 🙂

  • I agree with most of the points mentioned above. I think the most important tip is to set clear objectives.

    It’s very difficult to complete a task without knowing what actually you are doing.

    • Hi Thejas!

      I completely agree. Being organized and setting clear goals is a much better way to complete your tasks than not having a plan at all. Personally, having a structured day allows me to get much more done.

      Cheers for the comment 🙂

  • This is just fantastic information! It’s really just invaluable! I have bookmarked this page so I can come back and read it over and over. I’m very pleased to see that it goes along really well with some of the things I’ve been writing and teaching about … it’s just encouraging to know you’re on the right road!

    Take care my friend!

    • Hi Michael!

      I’m really glad you liked the post, Naomi did an excellent job putting this post together for us. Like you say, it’s encouraging to know that we are on the right road.

      Thanks for the comment 🙂

  • Its so incredibly important to take time to relax, and this is probably the one we do the least of when busy! We often think that if we power through we will get more achieved, but in reality it is the opposite. It is good to be reminded of this every now and then 🙂

    • Hi Catherine!

      Yes, making sure that you take time off now and again is VERY important. Not only does it help recharge the batteries, but it can give us time to take stock of what our objectives are. It’s easy to get wrapped up in specific things within a business, so time off can help us see exactly what is important.

      Hope you had a great weekend 🙂

  • Great list. Personally, I think one of the most important is to learn to say “NO”. You don’t have to be mean about it, but if you’re always nice and bending over backwards for others they’ll continue to take advantage of you. If you stand up and tell them that you’re only available during certain times, you’ll typically find that they will respect you and your time more.

  • Number 2 – prioritizing is highly important. Sometimes you start your day with a minor thing and get carried away and then all of a sudden you realize it’s already half day passed and you don’t have any time left for other important things. Thanks for sharing these tips.

    • Yeah, it is certainly easy to do! I know I have fallen victim to that many times, thinking that “that little job” will only take 5-10 mins but that ends up turning into a whole afternoon.

      Prioritising what you need to do each day is definitely a key aspect to work on.

      • Another problem is to choose which one of the tasks is more important than the other. 🙂